Special Knowledge/Skills:
Knowledge of bookkeeping principles and practices
Proficient in keyboarding, 10-key numerical data entry, and file maintenance
Ability to use software to develop or maintain spreadsheets and do word processing
Ability to maintain accurate and auditable records
Ability to work with numbers in an accurate and rapid manner to meet established deadlines Effective organizational, communication, and interpersonal skills
Knowledge of selection, training, and supervision of personnel
Knowledge of wage and salary, benefits, and performance appraisal administration
Knowledge of general and education employment law and hearing procedures
Ability to implement policy and procedures
Ability to manage budget and personnel
Ability to speak effectively before groups of employees, the school board, or other organizations Knowledge of procedures for purchasing and invoicing supplies and equipment
Ability to analyze and organize a complex filing system of bid-related documentation Knowledge of basic payroll accounting procedures
Ability to maintain accurate and auditable records

Major Responsibilities and Duties: Fiscal Management
1. Assist in the preparation of the budget and development of long- and short-range objectives for the business operations of the district.
2. Ensure that accounting systems comply with applicable laws and regulations including Texas Education Agency Financial Accounting Manual.
3. Administer the district's budget and ensure that operations are cost-effective and funds are managed wisely. Prepare all budget adjustments, additions, and deletions.
4. Assist the district's independent and internal auditors in conducting periodic audits.
5. Evaluate accounting procedures, systems, and controls in all district departments and recommend improvements in their design, implementation, and maintenance.
6. Determine cash available for investment and payment of bills based on daily analysis of cash flow.
7. Oversee monthly bank reconciliations for all accounts. Review reconciliations of vendor and payroll clearing accounts.
8. Work with district personnel to project student enrollments, staffing needs, building and facilities needs, energy needs, capital equipment needs, and other cost items for district and individual school improvement.
9. Plan and conduct needs assessments for improvement of district business operations. Ensure that business operations support the district's goals and objectives and provide leadership to achieve cost-effective practices throughout the district.
10. Assist with administration of the business office budget and ensure that programs are cost effective and funds are managed prudently.

Accounting
1. Maintain complete and systematic records of campus financial transactions according to established procedures and generally accepted accounting principles.
2. Process and account for all money generated and distributed in school-sponsored activities, including receipt of cash and preparing and making cash deposits.
3. Prepare money boxes for all events.

Purchasing
1. Process bids and purchase orders as directed and in accordance with established procedures.
2. Assist staff in preparing purchase orders, verifying available funds and authorizations before purchase, and maintaining accounts.
3. Assist with the preparation of bidding documents, including notice and instruction to bidders, specifications, and proposal forms.
4. Contact vendors to check on supply and equipment availability, invoices, purchase orders, contracts, and other issues as directed.
5. Detect and resolve problems with incorrect orders, invoices, and shipments.

Clerical
1. Prepare and maintain vendor database and bidder lists.
2. Prepare correspondence, forms, manuals, reports, purchase orders, and payment authorizations using personal computer.
3. Compile, maintain, and file all reports, and other documents as required.

Payroll Accounting
1. Prepare accurate district payroll for distribution to employees following established procedures.
2. Receive and audit time sheets for all district employees. Calculate employee wages, salaries, hours worked, overtime pay, and determine withholdings, deductions, and net pay.
3. Balance payroll earnings and deductions; initiate related transfers of funds and deposits.
4. Maintain district payroll registers, employee payroll information, and other original documentation in an orderly and accurate manner in accordance with state, federal, and district requirements.
5. Respond to requests from financial institutions regarding verification of employment.
6. Maintain files for all employees and applicants, including receiving and routing of changes (e.g., name, address changes).
7. Receive and process applications, including verifying completeness of files and notifying those not selected for employment.
8. Process requests for official district records, including maintaining log of records requests, retrieving documents, copying, and mailing records.
9. Enter and update employee information in central database.
10. Respond to requests for verification of employment.
11. Prepare and maintain employee service records.
12. Administer the records storage and destruction process of personnel records following established records retention schedule and requirements of the Texas State Library and Archives Commission. Assist with the purging of records and coordinate imaging of inactive HR records

Data Entry
1. Prepare and post all payroll changes including payroll deductions, salary changes, termination, and new employee information.
2. Compile, maintain, and file all reports, records, and other documents as required including maintaining payroll and related files such as payroll records, absent-from-duty reports, and service records.
3. Prepare and submit payroll reports and forms including those required by Internal Revenue Service, Texas Workforce Commission, Texas Retirement System, Federal Insurance Contributors' Act (FICA), Medicare, Texas New Hire Reporting, and Workers' Compensation Commission.

Other
1. Maintain confidentiality.
2. Follow district safety protocols and emergency procedures.
3. Ensure district compliance with federal and state laws and regulations.
4. Prepare and distribute or post job vacancy announcements and advertisements.
5. Assist with the preparation of staff directories.
6. Prepare correspondence, forms, and reports according to district standards and requirements.

Go to www.nordheimisd.org and click on employment to apply.