Please contact the district or school with any questions regarding this position.
Departmental job duties and shared responsibilities include:
- Providing customer service to organization employees
- Creating and distributing documents such as salary and contract information
- Serving as a point of contact with benefit vendors/administrators
- Updating internal systems by updating and entering data
- Setting appointments and arranging meetings
- Developing purchase orders, making reservations and reconciling departmental budgets
- Compiling reports and memorandums for the Board of Trustees and outside agencies such as the Department of Labor or the IRS
Recruitment/New Hire Process
- Participating in recruitment efforts
- Posting job ads and organizing resumes and job applications
- Scheduling job interviews and assisting in the interview process
- Collecting employment, tax and immigration information
- Ensuring background and reference checks are completed
- Preparing new employee files
- Overseeing the completion of compensation and benefit documentation
- Orienting new employees to the organization and benefit options
- Conducting the benefit enrollment processes with third-party providers
- Administering new employment assessments for paraprofessionals
- Serving as a point person for all new employee questions
Payroll and Benefits Administration
- Working in close partnership with the business department
- Answering routine payroll questions
- Facilitating resolutions to any payroll irregularities
- Participating in benefits tasks, such as claim resolutions, reconciling benefits statements, and approving invoices for payment
Record Maintenance
- Maintaining current HR files and databases
- Updating and maintaining employee benefits, employment status, and certification records
- Maintaining records related to grievances, performance reviews, and disciplinary actions
- Performing file audits to ensure that all required employee documentation is collected and maintained
- Performing payroll/benefit-related reconciliations
- Performing payroll and benefits audits and recommending any correction action
- Completing termination/ retirement paperwork and assisting with exit interviews
- Maintaining Federal Programs budgets, purchase orders and compliance reports
A successful candidate will
- Must be able to maintain confidentiality
- Must be able to problem-solve including identifying issues related to employment, payroll and benefits
- Must possess strong interpersonal skills
- Must be able to communicate clearly, both written and orally, as to communicate with employees, executive staff and the Board of Trustees
- Must be able to effectively read and interpret laws and regulations regarding employment and benefits
- Must be able to work independently and with executive staff managing time efficiently
- Must be organized and complete work with accuracy
- Must be dependable, able to follow instructions, respond to management direction, and must be able to improve performance through management feedback
