Please contact the district or school with any questions regarding this position.
Job Title: Human Resource & Benefit Specialist
Exemption Status/ Test: Nonexempt
Reports to: Chief Human Resource Officer
Department/ School: Administrative
Minimum Salary: $39,252
Annual Work Calendar Days: 226 Days
Primary Purpose:
Provide support for daily human resource operations. Handle routine HR inquiries and provide responsive and knowledgeable assistance to employees. Coordinate and maintain the employee benefits program for the district, verify and monitor certification status of applicants and employees, and manages all personnel files. Position will be a heavy customer service representative of Bay City ISD, as they are assisting new hires, current, and former employees with human resource, leave, and benefit questions.
Benefits:
Employee Medical Coverage starting at $60/ month
Employee & Dependent Coverage starting at $343/ month
Optional Add-On Benefits such as Dental, Vision, and Disability
Leave Benefits, personal leave and sick leave days
Paid $15,000 Life Insurance Policy
TRS Retirement Plan
Employee Assistance Program
Qualifications:
Education/Certification:
High school diploma or GED
Bachelor’s degree preferred, not required.
Special Knowledge/Skills:
Knowledge of administration of employee benefits programs and applicable laws
Ability to interpret and disseminate insurance and benefits information to individuals and groups
Strong organizational, communication, and interpersonal skills
Ability to effectively present information in one-on-one and to small and large groups of employees
Proficiency in Skyward and/or Ascender
Proficiency in keyboarding and file maintenance
Ability to use software to develop spreadsheets, databases, and do word processing
Excellent organizational skills
Experience:
Two years of experience in human resources, benefits, or related field.
Major Responsibilities and Duties:
Human Resources:
- Process, receive, update, and review all paperwork for employees and substitutes. This includes salary and account information/updates for employees. Maintain HR information database to ensure that employee information is accurate, current, and reliable.
- Maintain position control system in an accurate and timely manner. Reconcile job descriptions with position control to ensure that there is a job description for every job. Follow up with supervisors to make certain that job descriptions are reviewed and updated on a regular basis.
- Conduct and schedule all new hire orientations with other HR personnel.
- Assist in ensuring district compliance with federal and state laws and regulations. Supports District PEIMS Coordinator with monthly, quarterly, and annual submissions.
- Responds to all Public Information Requests.
File Management:
- Enter, update, and maintain personnel files and data to include assignment, reassignment, salary changes, and separations for all employees, including receiving and routing changes (e.g., name, address change).
- Process requests for official district records, including maintaining log of records requests, retrieving documents, copying, and mailing records
- Enter and update employee information in central database.
- Prepare and maintain employee service records.
- Administer the records storage and destruction process of personnel records following established records retention schedule and requirements of the Texas State Library and Archives Commission. Assist with the purging of records and coordinate the imaging of inactive HR Records.
- Verify annual performance evaluations are turned into HR and filed.
Benefits:
- Exceptional communication skills when dealing with district personnel and outside business partners.
- Administer the district’s health insurance and optional employee benefits programs to ensure quick, equitable, and courteous resolution in a confidential atmosphere.
- Point of contact and interaction for the district’s relationship with insurance vendors and third-party administrators.
- Provides semi-monthly reconciliation for benefit payments/coding/deductions.
- Facilitate and conduct benefits orientation meetings and enrollment of new employees in benefit plans. This includes annual open enrollment process.
- Facilitate annual open enrollment process, including making group presentations and preparing, distributing, and receiving materials and forms. Process all employee benefit enrollment and change forms within required time limits to meet payroll deadlines.
Records, Reports, and Correspondence:
- Prepare and verify monthly premium statements for all group insurance policies. Balance and submit billing statements to accounting for payment.
- Maintain all benefits-related records including statistical data relative to premiums and cost. Assist with required data entry and preparation of reports.
- Maintain and distribute insurance forms and supplies to campuses and other district buildings.
- Compile, maintain, and file all reports, records, and other documents as required including maintaining a database of certification and licensing information for certified or licensed professionals, paraprofessionals, and auxiliary employees.
- Assist with the preparation and distribution of employment contracts.
- Compile, maintain, and file all reports, records, and other documents as required.
- Maintain confidentiality of information.
Certification and Licensing:
- Process teacher applications and verify certification with the Texas State Board of Educator Certification (SBEC), universities, colleges, and education agencies in other states.
- Assist principals and director of human resources (HR) in identifying appropriate certification requirements for teacher assignment according to SBEC assignment criteria.
- Track certification, testing, and permit status and follow-up with employees to ensure completion of certification requirements within established timelines. Process SBEC permit applications and monitor permit status.
- Research and maintain current information on SBEC and Every Student Succeeds Act (ESSA) rules, certification requirements and processes, and testing dates.
Leave Administration:
- Maintain employee local sick, state personal, state sick and non-duty leave balances including the recording of appropriate accruals and absences utilizing district employee database.
- Generate associated leave reports as needed including semi-monthly reports generated for “dock” situations of employees for payroll purposes.
- Compare absent reporting between AESOP and Skyward then notify appropriate staff of any discrepancies.
- Comply with district personnel eave policies with reference to the posting of absences to employee leave records. Respond to employee inquiries regarding the application of said leave policies.
- Maintain database for professional development activities of district staff.
- Handle FMLA and Extended Leave request, send out letters and forms; communicate with employees and their supervisors on any updates.
All other duties as assigned.
Physical Requirements/Working Conditions:
The work environment characteristics and physical demands described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is performed in classrooms, offices, work stations and meeting rooms.
The position requires occasional walking, standing, sitting, bending, stooping, kneeling, crouching, crawling, and lifting/carrying work related items weighing less than 40 pounds, such as books, papers and presentation materials. The employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and talk or hear. Specific vision abilities required by this job include close vision, color vision, and the ability to adjust focus. Attendance at conferences and professional development is required. Work involves everyday risks and discomforts which require normal safety precautions when operating equipment or performing job duties. May work prolonged or irregular hours and must be able to maintain emotional control under stress.
In its efforts to promote nondiscrimination and as required by law, Bay City ISD does not discriminate against any employee or applicant for employment because of race, color, religion, sex (including pregnancy, sexual orientation or gender identity), national origin, age, disability, military status, genetic information, or on any other basis prohibited by law.
Additionally, the district does not discriminate against an employee or applicant who acts to oppose such discrimination or participates in the investigation of a complaint related to a discriminatory employment practice. Employment decisions will be made on the basis of each applicant’s job qualifications, experience, and abilities.
