Compliance Record Clerk
Bay City ISD

Please contact the district or school with any questions regarding this position.
Job Title: Compliance Record Clerk
Exemption Status/Test:  Nonexempt
Reports to: Director of Special Programs
Date Revised: 10/29/2024
Dept./School: Special Programs
Minimum Salary: $12.23hr./ $22,112 Annually 


Primary Purpose:

Receives, processes, and maintains files and records for grants, applications and special education programming for the district. Audits digital files for compliance with required 

Qualifications:

Education/Certification:
High school diploma or GED
 
Special Knowledge/Skills:
Proficiency in keyboarding and file maintenance
Ability to use software to develop spreadsheets, databases, and do word processing
Ability to perform basis math
Ability to read, speak and understand English
Excellent organizational skills
Effective communication and interpersonal skills
 
Experience:
Clerical and file maintenance experience

Major Responsibilities and Duties:

  1. Update district/campus reports to be used for compliance/monitoring/reporting purposes.
  2. Audit digital files and maintain spreadsheets used to track compliance.
  3. Inform department personnel of audit findings.
  4. Update district data management system.
  5. Respond to record requests.
  6. Check Medicaid eligibility on new and transfer students and update the special education system. 
  7. Download and copy Remittance Reports weekly to Sped Secretary and Accounting Dept for verification of Medicaid deposits
  8. Collect and send transportation tickets monthly for processing
  9. Track and log OT and PT student prescription dates for billing Medicaid
  10. Verify SHARS portion of MAC participant list
  11. Assist MAC coordinator with planning MAC training session at beginning of each school year
  12. Complete update-training with SHARS providers for each quarter they are selected to participate in MAC

Other:

  1. Provide clerical assistance as needed.
  2. Compile, maintain, and file all reports, records, and other documents as required.
  3. Maintain confidentiality.
  4. Follow district safety protocols and emergency procedures.
  5. All other duties as assigned. 
  6. This position will be paid with federal funds. 

Mental Demands/Physical Demands/Environmental Factors:

Tools/Equipment Used: Standard office equipment including personal computer and peripherals; imaging equipment
Posture: Frequent walking, standing, bending/stooping, and reaching. Occasional pushing/pulling, and twisting
Motion: Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching
Lifting: Occasional light lifting and carrying (less than 15 pounds)
Environment: May work prolonged or irregular hours 
Mental Demands: Work with frequent interruptions; maintain emotional control under stress