District PIEMS Coordinator
Bay City ISD

Please contact the district or school with any questions regarding this position.
Job Title: District PIEMS Coordinator
Exemption Status/ Test: Exempt/Professional
Reports to: Assistant Superintendent
Department/ School: Curriculum Department
Minimum Salary: $62,082 (Minimum starting annual salary)
Annual Work Calendar Days: 226 Days
 
Primary Purpose:
To assist in the smooth and efficient operation of the district through the collection and dissemination of necessary data for state reporting.
 
Benefits: 
Supplemented Employee Medical Coverage, starting at $30/ month
Employee & Dependent Coverage starting at $343/ month
Optional Add-On Benefits such as Dental, Vision, and Disability
Leave Benefits, personal leave and sick leave days
Paid $15,000 Life Insurance Policy
TRS Retirement Plan
Employee Assistance Program 
LEARN MORE
 
Qualifications:
Education/Certification:
High school diploma or GED
Bachelor's Degree, preferred,not required
 
Special Knowledge/Skills:
Experience with computer mainframes and computer software 
Be able to use personal computer and software;  Knowledge of TEA’s, TEASE, TEAL, TSDS, UID, TREX software.
Knowledge of Student Attendance Handbook 
Knowledge of Public Education Information Management System 
Such alternatives to the above qualifications as the Board may find appropriate 
Ability to work independently, self-motivated, and make decisions as needed 
Communicate effectively with staff and supervisory personnel
Maintains confidentiality 
 
 
Experience:
Experience/Knowledge in attendance, student registration, state testing, and student data management; Experience handling confidential and sensitive information
 
 
Major Responsibilities and Duties:
  1. Coordinate the collection, integration, and formatting of all data required for PEIMS submission according to Texas Education Agency PEIMS Data Standards.
  2. Work cooperatively with campus, business office, and human resource office staff to collect, organize, and format data required to submit district PEIMS data according to prescribed state deadlines.
  3. Run edits, reports, and verification checks on data to ensure accuracy of information. Distribute edits and reports to appropriate staff for analysis, verification, and correction.
  4. Submit complete and accurate PEIMS data in Texas Education Agency (TEA)-prescribed format to education service center (ESC) for processing using computer terminal or personal computer.
  5. Verify data submitted to TEA and submit corrections in a timely manner.
  6. Coordinate the district’s attendance eligibility and accounting procedures.
  7. Oversee attendance clerk’s data input responsibilities and assist in determining residency status of new students.
  8. Coordinate the district’s registration process, records collection, and records maintenance in accordance with State, Federal, and Local policy. 
  9. Oversee, manage, train, and support all campus registrars, district and campus registration events and processes, data input, records management, and reporting activity. 
  10. Share responsibilities with the district’s technology department for all software applications; has primary responsibility for software applications regarding grade reporting, scheduling, attendance, testing, student performance, accountability, and maximizing efficient data integration. 
  11. Compile, maintain and file all reports, records, and other documents required. 
  12. Check edits and verification reports on data to ensure the accuracy of information.
 
Training and Technical Support
  1. Provide training and support to campuses and to business and human resource office staff responsible for processing PEIMS data through Ascender, Skyward, and ODS. 
  2. Provide training and support to campuses in the area of registration, attendance, discipline data entry, student data information systems, and student testing platforms.  
  3. Receive PEIMS-related information from ESC and TEA, attend all regional PEIMS workshops, and disseminate information to other staff in a timely manner, including updates to PEIMS Data Standards.
  4. Provide support/troubleshooting in all areas of student services/student information systems software.

Other

  1. Comply with policies established by federal and state law, State Board of Education rule, and local board policy.
  2. Compile, maintain, and file all reports, records, and other documents as required.
  3. Follow district safety protocols and emergency procedures.
  4. Other duties as assigned. 
Physical Requirements/Working Conditions:
 
The work environment characteristics and physical demands described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is performed in classrooms, offices, work stations and meeting rooms.
The position requires occasional walking, standing, sitting, bending, stooping, kneeling, crouching, crawling, and lifting/carrying work related items weighing less than 40 pounds, such as books, papers and presentation materials. The employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and talk or hear. Specific vision abilities required by this job include close vision, color vision, and the ability to adjust focus. Attendance at conferences and professional development is required. Work involves everyday risks and discomforts which require normal safety precautions when operating equipment or performing job duties. May work prolonged or irregular hours and must be able to maintain emotional control under stress.
 
This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.
 
In its efforts to promote nondiscrimination and as required by law, Bay City ISD does not discriminate against any employee or applicant for employment because of race, color, religion, sex (including pregnancy, sexual orientation or gender identity), national origin, age, disability, military status, genetic information, or on any other basis prohibited by law. 
Additionally, the district does not discriminate against an employee or applicant who acts to oppose such discrimination or participates in the investigation of a complaint related to a discriminatory employment practice. Employment decisions will be made on the basis of each applicant’s job qualifications, experience, and abilities.